Satisfactory Academic Progress

Warning status means you can still receive financial aid, but you are still at great risk of losing aid if you do not improve your academic performance to meet cumulative requirements (above).

Being placed on warning is a one-time, generous grace period and cautionary warning to remind you what you stand to lose if you do not meet the aid eligibility requirements above.

If you are not meeting cumulative requirements by the next semester, your financial aid will be suspended and you will have to pay out of pocket for classes or submit an appeal explaining your mitigating circumstance of why you fell below the requirements.

Please take heed to this warning period and work as hard as you can to not have your financial aid suspended. We’re rooting for you and here to help you succeed.

WHAT SUSPENSION MEANS FOR YOU

1. Suspension status unfortunately means you are ineligible to receive any federal and state financial aid funds. This means you no longer are eligible for federal and state grants, loans and Work-Study.
   
   
2. Any funds awarded for the upcoming semester will be cancelled and anticipated aid will be reversed from your student account.
   
   
3. Registered classes are at risk of being cancelled if you do not make other payment arrangements.

A LITTLE GRACE: OPTIONS AFTER SUSPENSION

We understand that sometimes there are things out of your control that negatively affect your ability to meet SAP requirements. If there were justifiable reasons or extenuating circumstances that made you unable to meet the GPA and completion requirements noted above, you may submit an online appeal (with supporting documentation) to the financial aid office to regain financial aid eligibility.

Examples of extenuating circumstances include (not limited to):

• Illness
• Injury
• Learning or functional disability
• Loss of family member
• Change in work schedule or responsibilities
• Other unusual event disrupting the academic performance

APPEAL INFORMATION

• Financial Aid SAP Appeals must be based on justifiable reasons or extenuating circumstances that prevented student from meeting SAP requirements.
• Documentation must be submitted to support the circumstances/reasons. 
• Please note, the submission of an appeal is only a request and does not guarantee that financial aid eligibility will be reinstated.
• Any appeals and supporting documentation submitted after the deadline will be reviewed and the decision made will be effective the following semester or your next semester of enrollment. If you have any questions or concerns, please feel free to visit your nearest Financial Aid office)
• If you submitted an appeal for a past semester and then took a break from school, please contact the financial aid office for current decision/consideration.
• 24/25 SAP Appeal Application

If the appeal is approved, financial aid may be reinstated with a probation status. 

ON PROBATION, NOW WHAT?

Probation status means you can still receive financial aid, but you are still at risk of losing aid if you do not meet requirements below each semester.

• Grade Point Average (GPA) – Get a 2.0 grade point average.
  
  
• Percentage of attempted credit hours completed each semester – Complete and pass a minimum of 67% of the credit hours attempted. For every class hour you attempt, you MUST complete and pass a minimum of 67% of them. Remember, all “attempted” credit hours is every hour you‘re enrolled, including repeat courses, EVEN courses with grades of “F”, “W”, “I”, or “IP”, and all transfer hours that are being used toward a degree at Houston Community College.
  
  
• Maximum credit hours needed to complete a degree or certificate – Complete degree or certificate requirements within 150% of the minimum number of hours required to graduate. The percentage is a bit confusing. Here is a simple equation – multiply the minimum number of credit hours to complete your degree or certificate by 1.5. Let’s say your degree program takes 60 credit hours to graduate. 60 multiplied by 1.5 equals 90. This means to remain eligible for financial aid – you must complete your program with no more than 90 attempted and completed hours.

HOW YOU WILL LOSE FINANCIAL AID ELIGIBILITY

If you do not meet the requirements (above) during a probationary semester, you will be placed back on financial aid suspension and lose financial aid eligibility at Houston Community College.

If you do meet the requirements, you will remain on probation and eligible to receive financial aid for another semester.   

HOW TO GET OFF PROBATION

The goal of the probation status is to give you the chance to still receive aid while progressing toward meeting SAP status. The core difference between probation and meeting SAP status is the cumulative requirement.  To remain on probation, you must meet the SAP requirements each semester. To get off probation and meet SAP, you must meet these cumulative requirements:  

• Have cumulative 2.0 GPA.
  
  
• Complete and pass a minimum of 67% of ALL the credit hours attempted. Remember, all “attempted” credit hours is every hour you‘re enrolled, including repeat courses, EVEN courses with grades of “F”, “W”, “I”, or “IP”, and all transfer hours that are being used toward a degree at Houston Community College.
  
  
• Complete degree or certificate requirements within 150% of the minimum number of hours required to graduate (explained above). The percentage is a bit confusing. Here is a simple equation – multiply the minimum number of credit hours to complete your degree or certificate by 1.5. Let’s say your degree program takes 60 credit hours to graduate. 60 multiplied by 1.5 equals 90. This means to remain eligible for financial aid – you must complete your program with no more than 90 attempted and completed hours.

ASK THE COMMITTEE
After a denied appeal, you also have the option to resubmit an appeal for committee review. Before submitting an appeal to the committee, we strongly encourage you to obtain details of your denied appeal from your campus financial aid office.

You have 14 days from the date of the notification to submit a committee appeal by contacting your campus financial aid office to get a committee appeal form. 

All committee decisions are final.  If the committee appeal is denied, no further appeals will be accepted and you will have to pay out-of-pocket until the cumalative requirements below are met. 

• Grade Point Average (GPA) – Get a 2.0 grade point average.
  
  
• Percentage of attempted credit hours completed each semester – Complete and pass a minimum of 67% of the credit hours attempted. For every class hour you attempt, you MUST complete and pass a minimum of 67% of them. Remember, all “attempted” credit hours is every hour you‘re enrolled, including repeat courses, EVEN courses with grades of “F”, “W”, “I”, or “IP”, and all transfer hours that are being used toward a degree at Houston Community College.
  
  
• Maximum credit hours needed to complete a degree or certificate – Complete degree or certificate requirements within 150% of the minimum number of hours required to graduate. The percentage is a bit confusing. Here is a simple equation – multiply the minimum number of credit hours to complete your degree or certificate by 1.5. Let’s say your degree program takes 60 credit hours to graduate. 60 multiplied by 1.5 equals 90. This means to remain eligible for financial aid – you must complete your program with no more than 90 attempted and completed hours.

Details of the SAP policy, measurements, and appeal procedures can be viewed here: Satisfactory Academic Progress Policy. 

We understand there may have been unusual circumstances that led to your current SAP status, but we believe you can excel and overcome any obstacles that you may encounter. If you find yourself needing academic assistance, see the resources available to you below.

Tutoring: https://www.hccs.edu/resources-for/current-students/tutoring/

Counseling: https://www.hccs.edu/support-services/counseling/

Financial Coaching: https://www.hccs.edu/applying-and-paying/financial-aid/financial-literacy-for-students/

Academic Advising: https://www.hccs.edu/support-services/academic-advising/

Financial Services: https://www.hccs.edu/applying-and-paying/student-financial-services/

A student who is ineligible for financial aid for failure to meet HCC’s Satisfactory Academic Progress (SAP) requirements may file an initial (first attempt) SAP appeal. If approved, the student will be placed on Probation and will be eligible for aid during their probationary semester/term. At the conclusion of the probationary period, the student will retain financial aid eligibility by meeting an academic plan of successfully completing 67% of courses attempted and earning a 2.0 for the probationary term. If approved for a 150% appeal, the student retains eligibility by passing all classes with an A, B, C, or D, as long as all classes are required for the students approved academic program plan on file. 

Initial SAP appeals must be submitted to the Financial Aid Office by the following deadlines:

Summer 2024 Regular appeal - July 1, 2024

Fall 2024 Regular Appeal - September 13, 2024

Committee (2^nd chance) appeals are an option for students whose initial appeal is denied. Committee appeals will be reviewed each week and a final decision will be based on the eligible reason and supporting documentation provided (including review of history of past academic grades and appeals).  Supporting documentation and extenuating circumstances are important and have an impact on the final decision. Appeals submitted with insufficient supporting documentation may lead to a denial decision. 

All documents must be submitted at least 2 weeks prior to the end of academic year or period of enrollment to be considered for review. Approved appeal decisions can be moved to a future semester/term if not enrolled.

Committee appeals that are Denied are FINAL. No additional appeals can be submitted after a committee denial.

Approvals are not guaranteed.

All official communications regarding the appeal decisions will be sent via student email.